10/2008

CHESTERFIELD LIBRARY TRUSTEES MEETING
 October 21, 2008
CHESTERFIELD, NH

Present:

Jane Anderson, Lee Brockmann, Karen LaRue, Karen Guyette, Judy Koopmann, Ed Cheever, Catherine Weil. Absent: Kevin Breslend, Josh Goldberg, Selectman Jon McKeon.

  1. Call to order:

7:40 p.m.

  1. Secretary’s Report:

Motion to approve September 16 minutes by Brockmann, 2nd by Guyette. Approved and placed on file.

  1. Treasurer’s Report: 

Report on file.

  1. Technology:

  1. Computer issues:

Internet goes down every afternoon and requires rebooting of entire system. Anderson will ask Gallucio to determine if cause is related to hardware or Pine Tree Cable.

  1. Website:

No report

  1. Tech Plan 2008/09:

No report.

  1. Policies:

  1. Evaluation forms: 

Town and Library personnel evaluation forms were compared. Motion by Brockmann, 2nd by Koopmann for the Library to adopt, on a trial basis, the Town’s personnel evaluation form with the addition of page 2 of the Library’s evaluation form (includes goals set and met.) Also, the Library will adopt the Town’s bonus application to be filled out by each employee. Motion approved.

  1. Old Business:

  1. Endowments:

Silent Auction proceeds totaled $1,408.

  1. Painting/repair project:

Bruchs completed painting/repairing back of building. Goldberg will get new estimates for painting the rest of the Library. Quotes are needed by December 1 to determine amount to request from capital reserve fund at the Town Meeting.

  1. Credit/debit card:

LaRue detailed information about the business credit card available from Ocean Bank. Motion by Brockmann, 2nd by Cheever for the Library to apply for a business credit card from Ocean Bank. Two cards will be requested, one for the Director and one for the Treasurer, with a $2,500 limit on each.

  1. New Business:

     a. Budget finalized:

Motion by LaRue, 2nd by Brockmann to approve the 2009 budget request of $124,026 operating budget, plus $5,000 CRF Building Maintenance, $2,000 CRF Technology Migration and Expendable Trust, for a total of $131,026. Motion approved.

  1. Friend’s Group report/programs:

  1. Halloween:

Pizza party with costume judging will be held at the Town Hall on October 31.

  1. Other:

Friend’s Group will sponsor a four week series of after school programs by Mad Science.     

  1. Other:

Brockmann sent letter to patron who objected to cell phone policy and asked for his input at a Trustee meeting. No response to date.

The trustees of the town’s trust funds have requested the Library close the Copier Expendable Trust Fund because of its small balance. Motion by Brockmann, 2nd by Cheever to close the Copier Expendable Trust Fund. Motion approved. A warrant article to this effect will be prepared for the town meeting.

  1. Public comment:

None

  1. Adjourn:

9:40 p.m.

NEXT MEETING at 7:30 p.m. on November 18

Respectfully submitted by
Judy Koopmann

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