CHESTERFIELD LIBRARY TRUSTEES MEETING

August 19, 2008

CHESTERFIELD, NH

Present:   Jane Anderson, Lee Brockmann, Karen LaRue, Karen Guyette, Judy Koopmann, Selectman Jon McKeon. Absent: Ed Cheever, Kevin Breslend, Josh Goldberg, Catherine Weil.

1. Call to order:   7:35 p.m.

2. Secretary’s Report:  Motion to approve July 15 minutes by Brockmann, 2 nd by LaRue. Approved and placed on file.

3.  Treasurer’s Report:  Books/Media expense line is high because monies were taken out of regular budget instead of non lapsing account. It will be corrected. Fuel expenses will go over budget by at least $1700. Programmable thermostat may be able to be tweaked for savings. Anderson will check with Carrier about phone increase. Report on file. 

4.  Technology:

a. Computer issues: Anderson’s computer is acting erratically and no cause can be found as yet. Virus protection software needs to be taken off public computers because it causes operating difficulties. Cornerstone will take care of virus protection. Patrons have difficulty accessing resume templates buried in Microsoft Word program. Dummies book and a shortcut key should help.

b. Website: Since Webryders has been sold, Gallucio suggests Fat Cow as a new web host.

c. Tech Plan 2008/09: LaRue distributed second draft of the plan. It will be discussed at next month’s meeting.

5.  Policies (to work on):

    a. Disaster plan:  no report

b. Seven-year plan: Anderson distributed 7 year maintenance and repair schedule.

6. Old Business:

a. Silent auction: Items are still coming in. Bidding response has been good.

b. Book sale proceeds: $620 year to date.

    c. Painting/repair project: Painting estimates submitted were too high for our budget. Priority should be giving to repairing rotting clapboards and trim before it deteriorates further. Motion by Brockmann, 2 nd by LaRue to have Goldberg contact Marvin Smart (or another carpenter if he is not available) to get an estimate on repairs, preferably using composite material. Up to $1,000 is approved to have job done no later than the October Trustees meeting. Motion approved.

d. Credit/debit card: LaRue reported Ocean Bank offers business credit cards. She will ask about annual fees and application procedure.

e. SRP program report: A great success! Participants read 1610 books which was 300 more than the previous record high.

7. New Business:

Guyette distributed notes from the information meeting about the Foundation. Motion by Koopmann, 2 nd by Guyette to accept and agree to terms of Foundation. Motion approved. Motion by Guyette, 2 nd by LaRue to appoint Brockmann as Library’s Advisory Trustee to Foundation Board pending determination of no conflict of interest. Motion approved.

a. Begin discussing budget: Breslend will bring budget info to next meeting.

8. Friend’s Group report/programs:

    a. August 16 pie sale: A big success. Approximately $800 raised.

b. Memberships being sent out: They were sent out and dues are coming in.

c. Haunted house & program: Upcoming in October.

9. Other: None

10. Public comment:  None

11. Adjourn: 9:25 p.m.

NEXT MEETING at 7:30 p.m. on September 16

Respectfully submitted by

Judy Koopmann