Present:

Jane Anderson, Lee Brockmann, Karen LaRue, Josh Goldberg, Kevin Breslend, Karen Guyette, Ed Cheever, Judy Koopmann, Kate Stohr, Selectman Jon McKeon                   

1. Call to order:  

7:55 p.m.

2. Walk around the building:  

Breslend reported that all painted surfaces needed repainting, trim areas being especially bad.

3. Secretary’s Report:  

Motion to approve April 15 minutes by LaRue, 2^nd by Guyette. Approved and placed on file. 

4. Treasurer’s Report: 

All in line. There should be some monies left in computer line which can be used for electrical audit.  Anticipate overage of fuel budget.  More will be known in July when town gets prebuy price. Report on file.  

5. Technology:

1. Tech committee report: 

New computers will be installed 5/27. Software ordered from Tech Soup at great savings.  Goldberg made a motion to spend $500 to have Summers’ Electrical Service do an electrical technology audit. Brockmann seconded the motion. Approved.  

2. Website:  

Cynthia Waters has created a mockup homepage and Goldberg will send link to trustees for review.  

3. Tech Plan 2008/09:

no report

6. Policies (to work on):

1. Public and school library policy:  

Anderson presented completed policy. LaRue moved to accept it, 2^nd by Brockmann.  Approved and on file.

2. Disaster plan: 

Goldberg is continuing to work his way through.

7. Old Business:

1. By-laws (Alternates): 

New section (Section 4 under Article II) is needed to allow alternate trustees.

“Pursuant to an amendment to RSA 202-A:10, the Board may recommend to the Selectmen up to three people to serve as alternate members of the Board when elected members are unable to attend a meeting.  The alternates are appointed for one-year terms and have voting rights only when filling in for an absent Trustee.  They will not serve as Chair or Treasurer unless in extraordinary circumstances.  Alternates should attend every meeting and have the same concerns for the library as the regular members.”

Approved by unanimous vote. By-laws amended.

2. NHLA 5/21 & 22:

Anderson, Taft and Russell will attend.

3. Painting project:

A two tiered price quote – 1)trim work, 2)trim and clapboard, was proposed.  Goldberg will solicit quotes.

4. SRP schedule: 

Anderson presented lineup of programs and activities with an Australian theme for the G’day for Reading program.

8. New Business:

1. Custodian/garden: 

Aimee Bruch will take over custodial and garden duties.

2. Town Hall key: 

McKeon was requested to ask Selectmen for a Library key to Town Hall because Friend’s Group needs access to their storage area there.  Selectmen have concern over security.

3. Silent auction: 

LaRue will email list of items for Trustees to solicit donations.

4. Credit/debit card:  

Breslend will be contacted about this.  Brockmann and LaRue will look into business credit cards.

9. Friend’s Group report/programs:

1. Annual meeting/new officers:  

Fran Shippee is president, Vickie Jacobson is treasurer. A secretary is needed.   

2. Wildlife Encounters 6/5:

10. Other:

McKeon asked for the Library’s input to the town’s Capital Improvements Plan. Capital projects for the next 7 years, such as carpeting, furnace, circulation system migration, painting and air conditioning, should be listed with their cost and projected date. Anderson will compile. 

McKeon distributed a Conflict of Interest Ordinance for Trustees to sign.  McKeon distributed bonus application form used by the town.  Library has own evaluation form based on those used by other libraries.  Trustees will review evaluation and bonus forms and communicate with Selectmen.

LaRue asked if Playaways (MP3 format books) are being considered for the collection.  Anderson said several will be integrated through the Nubanusit Co-op.

11. Public comment:  

None

12. Adjourn:  

9:50 p.m.

NEXT MEETING at 7:30 on June 17

Respectfully submitted by
Judy Koopmann

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