02/2007
CHESTERFIELD LIBRARY TRUSTEES MEETING
FEBRUARY 20, 2007
CHESTERFIELD, NH

   
Present:

Amanda Fryberger, Lee Brockmann, Kate Stohr, Jane Anderson, Eva Wilson, Karen LaRue

Absent:

Jean Hanson, Kevin Bresland

We reviewed old minutes to see how much we had decided to donate to the Endowment Fund from the Silent Auction. All the proceeds. A check will be drawn.

1.     Call to order:

7:40 p.m.

2.    Secretary’s Report:

Changed Brownies to Daisies. Accepted by Stohr, 2nd by LaRue. A corrected copy will be emailed to Anderson for the file.

3.    Treasurer’s Report:

Director Anderson & bookkeeper Russell will meet with Rick Carrier to discuss the Telephone bill & how it is paid. Jan & Feb were taken out by Carrier automatically. We need to remember this when we do our telephone budget. Report put on file.

4.     Technology:

a.     Tech/computers:

Fryberger & Bresland met with Ocean Bank. The Bank will donate $4.5K towards computers. They will do the leg work re obtaining new hardware. We need to remember to formally thank them at Town Meeting. Bresland will write the new Tech. plan when the new hardware is in place.

Galluccio will find out what is compatible with Winnebago since Follett has taken over Winnebago. This shouldn’t be a problem with the patron computers. Fryberger will check print drivers on Vista to see of our printers will be compatible. Russell joined us to discuss buying the new flash drive to keep the financial records on. Anderson will buy the flash drive. Brockmann will update the website after Town Meeting in March. The Home Health nurse asked to use our wi-fi website to transfer files on a daily basis. Galluccio will see if it is possible. We don’t want to charge them for it but if they are willing to make donations towards his time or our internet time. We need more information before making a decision.

b.     Downloadable books.

A media player has been locked into the Vision Computer to show patrons how to download the books. Anderson explained the process. She will put up posters around town to advertise this service. Patrons will have to do their downloading at home.

5. Policies

a.     Personnel Policies:

March. Stohr will email them out again.

b. Technology plan 2007-2008:

Tabled until March also.

6. Old Business:

  1. Endowment fund/Silent Auction $.

See introduction. Brochure: Larue updated the brochure. She will take more pix. Anderson will take the building sketch to Staples to have it scanned to a disk in different sizes. We discussed the name of the fund. Decided to take out “Public” due to upcoming Town/School library discussions. Leona & Dick Taft will be asked to proof before going to print.

  1. Spending limits:

Tabled until March.

7.          New Business:

  1. Town Meeting issues:

  1. Write-in Trustee positions:

We need 3 write-in Trustees. Kevin Bresland didn’t get a chance to get on the ballot so will have to be written in. Brockmann will ask Judy Koopman if she will run. Wilson will not run again. Stohr will ask if she/he will run.

8.          Friends Group report/programs:

  1. Chocolate Fair 2/16:

Great success. About 50 people attended. Alan from Unbridled Chocolate did a presentation. About 12 people entered the bakeoff.

  1. Newsletter:

1st edition is out & very good.

  1. Membership drive:

Fran Shippee is printing & mailing the flyer.

  1. Author’s contest:

3/31/07 Archer Mayer will speak at the awards.

9.          Other:

LaRue & Stohr’s sons are making movies on their computers with their friends. A suggestion was made that a video of the month on the website could be done. This will be looked into. Assistant Librarian Taft arranged to donate our old copier to a nonprofit “Wonders Follow the Sun” 352-1179. Thanks to Taft.

10.     Public Comments:

None

11.     Adjourn:

9:40pm

NEXT MEETING AT 7:30 ON March 20th at 7:30.

Respectfully submitted by,
Lee Brockmann, Secretary

Action Items:

1.     Draw a check to the Endowment Fund from the Silent Auction proceeds.

2.     Anderson & Russell will meet with Rick Carrier re phone bill.

3.     Bresland will write up Tech. plan when new computers are in place.

4.     Fryberger will check print drivers on Vista to see of our printers will be compatible.

5.     At Staples Anderson will buy the flash drive, paper for Endowment Fund Brochure, and have the sketch of the Library scanned in different sizes for future use.

6.     Stohr will email the Personnel Policies again for review next month.

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